Currently we are searching for a Secretary for Johannesburg, South Africa.
Responsibilities of this Post:
Screen all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates.
Coordinate the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary.
Respond to routine correspondence within limits of authority.
Screen all visitors to the office of the Director.
Interpret and implement the Director’s instructions and administrative requirements.
Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters.
Prepare professional, accurate, and high quality electronic presentations and documentation.
Make local and international travel reservations and itinerary bookings, including arranging appointments.
Arrange and coordinate meetings / workshops with employees and external delegates.
Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports.
Requirements of this Post:
Tertiary qualification.
Two years experience as a Personal Assistant or Exec Secretary.
Computer literate.
Excellent typing skills and Presentation ability.
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